Board Election

RMFW will be electing a new president and secretary, and members will be voting on three proposed changes to the bylaws in December of 2015.

Election officially opens on November 17th and closes December 4th.
Winners announced at the holiday party.

CLICK HERE TO VOTE

Election Process

1. On November 17th, an email will be sent to members with a link to the official ballot.

NOTE: Directions to submit a written ballot is also on this email.

2. Complete and submit your ballot. Only active members' votes will be counted.

More Info About Voting

Sample Ballot | Proposed Bylaw Changes


Rocky Mountain Fiction Writers
2015 Election Ballot
SAMPLE ONLY
Return November 16th to Download the Ballot

Please check the box beside the candidate for whom you're voting and/or submit a write-in.

President: 

  • Vicki Law
    My first experience with RMFW was to attend the 2006 Colorado Gold Conference. By the end of the first day, I’d agreed to co-chair the 2007 conference and have been on the board since.  From 2009 through the 2015 Genre Fest, I served as Education Chair, organizing events on both the Front Range and Western Slope. I also organized RMFW’s first online classes. During my tenure as Western Slope Chair, membership on the Western Slope has grown from a handful of people to 56 current members. I also served as short stint as chair of the PR committee. I am passionate about RMFW and how it serves our members and others in the writing community. Outside of RMFW, I have managed a three-office law firm for over twenty years; helped raise a number of kids and many pets; served on a couple of other volunteer boards; and participate in animal rescue transports.
  • Write-in __________________________________________________________

Secretary

  • Wendy Terrien
    I am an author of young adult fiction, a bit geeky, a "mom" to three rescue pups, and a tree hugger. I wrote stories as a kid, but pursued a “real job” in communications and business, subsequently working my way up the corporate ladder. After a layoff in 2010, the long-dormant writing bug woke and lit up my psyche. Excited to be writing again, I quickly learned Ididn’t know as much as I thought. I joined RMFW as a true newbie and soon found myself surrounded by a writing community that sincerely cares about and supports each other. I immersed herself, learning all I could and offering my services to the organization. My first assignment was collecting the badge holders at the end of conference one year. I have helped with conference bags, and then took over running that project three years ago. Yes, I am the Bag Lady. I love this organization and appreciate all that I've received from it. I'd like to do more to support RMFW and help it grow, and serving as Secretary gives me an excellent opportunity to do that.
  • Write-in __________________________________________________________

By-Law Amendments

Please indicate by check mark your vote on the following amendments. The Board is recommending a yes vote on all measures.

  1. Shall Part 1, Section 1 under Article IV be changed to allow the appointment of a Treasurer and the election of the President, Vice-President, and Secretary in staggered non-consecutive two-year terms?  _____ Yes          ______No
  2. Shall the By-Laws of Rocky Mountain fiction Writers be changed to update the Purpose of RMFW, reflecting the increased emphasis on education presently undertaken by the organization?  _____ Yes          ______No
  3. Shall the By-Laws of Rocky Mountain Fiction Writers be changed to allow more flexibility in scheduling meetings? _____ Yes ______No

Please include your registered email address (the one listed on your RMFW membership:

 

__________________________________________


Notice to the Membership of Rocky Mountain Fiction Writers
Proposed Changes to the By-Laws

The complete By-laws document is in the Files section of the RMFW Yahoo group.

The RMFW Board is recommending two changes to the Bylaws, which will facilitate the smooth management of the organization and which will better reflect the mission of the organization. Many of you may be aware these changes are an effort to catch up with procedures that have evolved over the last five years and to ensure the Bylaws provides an accurate and up-to-date guide with how the organization is managed.

The first measure has to do with the election of officers and the changing of the Office of Treasurer from an elected position to an appointed position.  One-year terms are not the most efficient way for an organization to be run.  For the past many years, most officers have served for two years.  The other concern is to have a sense of continuity on the Executive Committee and at the same time fostering an atmosphere that invites in and encourages fresh voices.  Therefore, the proposal is to change the term for officers from one year to two on a staggered basis.  The second change is to allow the Treasurer to be appointed since this position requires specialized knowledge of accounting to manage the finances of our growing organization.  Because of this specialized knowledge, the Board believes this office should be exempt from the three-year limit the Bylaws currently specify as the maximum number of years any one person may serve on the Executive Committee.  Further, because of the proposed change to the term limits, the Board is recommending the maximum consecutive years a person may serve on the Executive Committee be changed from three to four.

The second measure has to do with a change in focus with the organization.  At the time the Bylaws were adopted (1990), the dissemination of information was a vastly different proposition that it is today.  Since that time, RMFW has become more focused on education and less focused on acting as a dissemination point for information.  Therefore, the Board is recommending a change to Item C under the Purpose of the organization.

The third measure alters the language in the Bylaws as it relates to the meetings. The current language states that board meetings shall occur monthly and the annual meeting shall be conducted on the second Sunday in January. The Board is recommending a change to allow more flexibility by specifying board meetings occur quarterly and by conducting the annual meeting in conjunction with the January board meeting.

You will find three ballot items, one related to terms and elections of Executive Committee, one related to the Purpose of RMFW, and one related to meetings.

  1. Shall Part 1, Section 1 under Article IV be changed to allow the appointment of a Treasurer and the election of the President, Vice-President, and Secretary in staggered non-consecutive two-year terms?  _____ Yes          ______No

Proposed change:

Article IV.  Part 1:  Executive Committee

Section 1.  The Executive Committee shall consist of general members in good standing.

  1. The elected officers of Rocky Mountain Fiction Writers shall be the President, the Vice-President, and the Secretary who shall each serve a term of two-years and who shall be elected on staggered terms with the President and the Secretary elected during odd numbered years and the Vice-President elected during even-numbered years. Election to these offices shall be tantamount to election as a member of the Executive Committee.
  2. The office of Treasurer shall be an appointment made by the members of the Executive Committee. The Treasurer shall serve at the will of the Executive Committee from year to year without need for reappointment until such time as the occupant of the office of Treasurer gives adequate notice to the Executive Committee or the Executive Committee votes to remove the occupant of the office with due notice to the occupant.  The Treasurer shall be a full member of the Executive Committee.
  3. Terms for elected officers shall be two years, and an elected officer may not serve for more than a single consecutive term in any one office.
  4. No elected officer shall serve more than four consecutive years on the Executive Committee.

Article VI. Section 3.

G and H to be deleted (replaced by items C and D above).

The old wording that the above proposal will replace: 

Article IV.  Section 1.  The Executive Committee shall be no less than three (3) and no more than seven (7).  Each elected officer shall hold office until his/her successor shall has been elected or qualified.  The Executive Committee shall be general members in good standing who have been elected to the offices President, Treasurer, Secretary, and other designated offices.  Election to these offices shall be tantamount to election as member of the Executive Committee.

Article VI. Section 3. 

  1. Terms for officers shall be no more than one year, and an officer may not serve for more than two consecutive terms in any one office.
  2. H. No person shall serve more than three consecutive years on the Executive Committee.
  1. Shall the By-Laws of Rocky Mountain fiction Writers be changed to update the Purpose of RMFW, reflecting the increased emphasis on education presently undertaken by the organization?  _____ Yes          ______No

Proposed change:  [insert]

Article II. C.  To actively provide education to its members about writing-related concerns from market considerations to the craft of writing and storytelling through workshops, regularly scheduled programs, critique groups, retreats, conferences, or other programs as needed.

Old Wording to be replaced is:

                Article II. C.  To act as a dissemination point for information concerning commercial fiction writing.

  1. Shall the By-Laws of Rocky Mountain Fiction Writers be changed to allow more flexibility in scheduling meetings? _____ Yes ______No

Proposed change: [insert]

Article VII

Section 1.  Meetings of ROCKY MOUNTAIN FICTION WRITERS shall be held approximately quarterly.

Section 2.  ROCKY MOUNTAIN FICTION WRITERS' annual meeting shall be held in conjunction with the January board meeting.  Notice shall be given in writing at least thirty (30) days prior.

Old Wording to be replaced is:

Article VII

Section 1.  Meetings of ROCKY MOUNTAIN FICTION WRITERS shall be held approximately once a month.

Section 2.  ROCKY MOUNTAIN FICTION WRITERS' annual meeting shall be the second Sunday in January.  Notice shall be given in writing at least thirty (30) days prior.