Colorado Gold 2017: Some Practical Information

More Questions? Join our
FACEBOOK GROUP
for Conference attendees!

Conference is almost here!

In addition to the previous conference day-by-day walk-through info post, here is some practical information to help you get organized:

Parking: Parking is free at the hotel for conference attendees. Yay! You'll need to validate your parking ticket at the front desk before you leave.

Airport Train Info: From the airport, you'll need to take the Light Rail train, ($9.00) to the the Central Park Station, which is 0.7 miles from the hotel. If you arrive and there is no shuttle present, call the hotel. They will pick you up at the station. For more details about train times, station stops, and other info, download the RTD info flyer or check out the LIGHT RAIL schedule. There is no longer a free shuttle from the airport.

First-Timer Meeting: On Friday at 12:00pm (before conference officially begins), our New Attendee Liaison, Kevin Wolf, will be hosting our "first timer meeting" in the Vail Room.  This is an opportunity to meet some of the RMFW conference staff and get a brief orientation about conference. We will also have a special prize to give away to one lucky attendee! This meeting will last about 30 minutes. Feel free to bring lunch or purchase a boxed lunch from the hotel kiosk.

Conference Badges: Your 2017 official conference badge must be worn AT ALL TIMES. If you are not wearing your official conference badge, you'll be asked to retrieve it. Without your official conference badge you will not be able to attend the meals. If you RSVP'd to bring a guest to any meals, your guest must wear their official guest badge in order to attend the meals. There will be no exceptions to this rule.

Don't Forget! Bring a Blank Journal to Conference! RMFW Special Guest, Stuart Horwitz, is delighted to share: Book Architecture has partnered with Cocoon Journal, a non-profit organization that puts blank books in the hands of high school writers.

The idea is that by writing, they can clear their head (and maybe generate the first draft of a future project). Do you have some blank journals lying around that you aren't using? Now, the solution: BRING THEM TO CONFERENCE! Cocoon Journal will be collecting unused, blank journals during Colorado Gold this September. You can also ship blank journals to: Cocoon Journal P.O. Box 740340, Arvada, CO 80006.

Classes to Prep For: If there are classes on the schedule that you're planning to attend, be sure to read the class description in the event the instructor wants you to bring something to use in class. Some that have requested a mention:

  • Deep Revision Master Class - Heather Webb: Bring a some pages of your writing to work on in this session.
  • The Joy of Writing Great Sex - Andrea Catalano & Heather Webb: Anyone who'd like to participate in an anonymous critique may bring one printed page from one of their scenes without a name on it. We'll read aloud and talk about what's working and what isn't.
  • The Art of the Author Reading - Aimie Runyan: please bring a short cutting from one of your works! Laptop, printed pages, bound book--anything you can read from comfortably.
  • The Faster I Go, The Behinder I Get - Becky Clark:  Check the handouts download and bring a paper copy of the calendar with the times down the side.  We'll be doing an exercise with that one

Handouts: Handouts are available online. Check the HANDOUTS page often as we get closer to conference and more are added by our presenters. Please download handouts to your device or print them at home. You *can* download them at the hotel using the public wifi in the common areas of the hotel, but you will have to leave the classrooms to do so. While there is Wi-Fi in the hotel, there is NO Wi-Fi in the classrooms. 

Wi-Fi: There is wifi in the hotel public areas but there is NO WIFI in the classrooms for presenters or attendees. If you wish to access the handouts for a class but your device requires wifi, you will need to download them before your class.

Agent & Editor Pitch Appointments: If you requested one, your specific appointment details will be included in your registration packet. There will be a separate check-in table for the pitch appointments located on the third floor. Please make sure you arrive at least 10 minutes before your appointment. If you have any questions or conflicts regarding your pitch appointment, you will need to speak to the volunteers at the third-floor check-in table. Additional pitch appointments are free and available on a first-come, first-served basis while space allows. Any questions about booking additional free pitches should be handled at the check-in table for the pitches with our Pitch Master, Mike Ruchhoeft, and his team of volunteers.

Preparing for Your Pitch Appointment: We always have many questions about pitch appointments. Remember to relax and know that the agent is there to hear about your story. It's ok to be nervous. It's ok to ask questions. Your appointment should be a conversation. It's not a requirement that you have your pitch memorized; bring notes and read from them if that's what you need to get it right. For more prep, here is an excellent blog post from RMFW Pitch Coach, Susan Spann.

Have a Special Appointment? Arrive 10-minutes early please! If you have an appointment with Pitch Coaching, Mentor Room, One-on-Ones, or Agent/Editor Pitches, etc., please arrive 10-minutes before your appointment. This helps everyone stay on schedule and prevents delays.

Leaving Classes In-Session: If you signed up for an appointment, it is likely that you will have to leave a workshop in-session in order to attend. If you need to leave a workshop in-session, this is perfectly fine and happens throughout conference. Simply gather your things and quietly depart. Once your appointment is over, feel free to return to any workshop in-session.

Conference Check-in/Registration: Conference Check-in will be at the bottom of the escalators, accessible from the lobby. If you're attending a Friday morning session (Master Class or a Critique Round Table) check-in opens at 7am. If you're not attending a morning session, check-in opens at 10:30am.

Need Help? Have Questions? “ASK ME”: We have a whole army of conference veterans who know the ropes and are there for you to ask questions. If you see someone with an ASK ME ribbon on their badge… don’t be shy! Also, the Registration Table is HQ for conference. We will have volunteers there just about all the time throughout conference, so this is another place to go if you need assistance.

At-A-Glance Schedule & Brochure: The AAG is the go-to document when you're looking for the workshop schedule. There are lots of shifts that happen with the AAG over the months leading up to the conference, and the brochure updates lag behind. In the event the brochure elves slip up and there is a discrepancy, the AAG is the true schedule.

Workshop Recordings: All the open workshops/panel programming at conference are recorded. If you’re unable to be in two places at once, or if a class was especially helpful to you and you want to listen to it in the future, purchase a copy during conference at the recording room, next door to Boulder Creek. Orders placed before the end of the day on Saturday will be available on Sunday. Orders placed on Sunday will be shipped to you.

What to Wear: Dress comfortably for conference, and wear shoes that make walking easy. You’ll do a lot of walking at conference. Dress in layers to be sure you aren’t too hot or cold as the temperature shifts. Some people do dress up for the Friday Kickoff and Saturday Awards Banquets, but you’re going to see everything from jeans to cocktail dresses and capri pants to suits. Don’t be afraid to dress up, but be equally assured that you can wear whatever makes you comfortable.

Need a Break? Take a Break! You don’t have to attend a session every hour. If you need to take a break, then you’re totally welcome to skip a session, go back to your room, hang in the open areas, or find a quiet place to write.

Drink Water! CO is very dry, and if you’re not from here, it can come as quite a shock how easy it is to become dehydrated. Drink lots of water. Drink lots of water. Drink lots of water. And if you're not sure... DRINK LOTS OF WATER!

Meals: Your conference registration includes several meals:

  • Fri Lunch - ON YOUR OWN
  • Fri Dinner - Kickoff Banquet, Plated Meal, Included
  • Sat Breakfast - Continental style, Included (7-8a)
  • Sat Lunch - Buffet style, Included
  • Sat Dinner - Awards Banquet - Plated Meal, Included
  • Sun Breakfast - Continental style, Included (7-8a)
  • Sun Lunch - Buffet style, Included

Conference Badges: Your 2017 official conference badge must be worn AT ALL TIMES. If you are not wearing your official conference badge, you'll be asked to retrieve it. Without your official conference badge you will not be able to attend the meals. If you RSVP'd to bring a guest to any meals, your guest must wear their official guest badge in order to attend the meals. There will be no exceptions to this rule.

More Questions? Join our
FACEBOOK GROUP
for Conference attendees!

What to Expect at 2017 Colorado Gold

The fun never ends at Conference HQ!

Colorado Gold is only a month away! We're at the Denver Renaissance Hotel in Stapleton again this year, which will be familiar to some attendees and new to many.

We have over 150 first-timers attending this year, and there are always little changes taking place, so I've put together this day-by-day run-through of what to expect at Colorado Gold this year.

Registration is SOLD OUT. Please make sure you register for the waiting list if you would like to attend. We do typically have last-minute cancellations and we will use the waiting list to bring new attendees on board.

Even though we are sold out, there are still a few sessions that existing attendees can ADD to their registration.

Sessions you can still add (if you're already registered):

  • Master Classes
  • Hypnosis Sessions (group or one-on-one available)
  • Audit Critique Round Table (select sessions only)

If you wish to add a session to your existing registration, the steps to do so are simple:

  1. Click on the SOLD OUT graphic from http://RMFW.org/conference
  2. When you get to the wait list page, click "already registered" and follow the prompts
  3. Click "OK"
  4. When you're at the summary page, click the MODIFY button on the upper row of buttons.
  5. Add your sessions.
  6. Click through to the end.
  7. Process your payment.

Don't Forget! Bring a Blank Journal to Conference!
RMFW Special Guest, Stuart Horwitz, is delighted to share: Book Architecture has partnered with Cocoon Journal, a non-profit organization that puts blank books in the hands of high school writers. The idea is that by writing, they can clear their head (and maybe generate the first draft of a future project). Do you have some blank journals lying around that you aren't using? Now, the solution: BRING THEM TO CONFERENCE! Cocoon Journal will be collecting unused, blank journals during Colorado Gold this September. You can also ship blank journals to: Cocoon Journal P.O. Box 740340, Arvada, CO 80006.

The At-A-Glance Schedule and Brochure

First, I wanted to point out that the At-A-Glance (AAG) schedule is organized by floor.

The left-most classrooms are located on the ballroom floor, which is the lower level of the hotel. These include the Ballrooms, Big Thompson, Platte River, and Boulder Creek.

The middle classrooms are located on the atrium level, these are Winter Park, Breckenridge, Snowmass, Telluride, Durango, Steamboat, and Aspen.

The right-most rooms, called the "Peak Rooms" on the schedule are located on the third floor. They aren't listed on the schedule individually because they are not part of the workshop space. This is where the one-on-ones, the critique groups, and other appointment-only sessions happen. These rooms include Blanca Peak, Longs Peak, Capital Peak, Gray's Peak, Bennett Peak, Maroon Peak, and Pike's Peak.

There is a floor plan printed on the back page of the conference brochure, which is available online right now. You will also receive a printed version of this brochure when you check in at conference.

Registration

Registration is located on the ballroom level, at the bottom of the escalators. Someone will be at the registration table for the duration of conference, and available to answer questions or help you with whatever you need. Registration opens Friday at 7:00 AM for the morning sessions and 10:30 AM for the regular conference attendees.

About Appointments and One-on-Ones

If you signed up for an appointment, it is likely that you will have to leave a workshop in session in order to attend. If you need to leave a workshop in-session, this is perfectly fine and happens throughout conference. Simply gather your things and quietly depart. Once your appointment is over, feel free to return to any workshop in-session.

Handouts

Handouts are available online. Check the HANDOUTS page often as we get closer to conference and more are added by our presenters. Please download handouts to your device or print them at home. You *can* download them at the hotel using the public wifi in the common areas of the hotel, but you will have to leave the classrooms to do so. While there is Wi-Fi in the hotel, there is NO Wi-Fi in the classrooms. 

WiFi

Since this comes up quite often, it get's its own section! There is no WiFi in the classrooms for the presenters or for the attendees. WiFi is available in the common areas of the hotel.

Bookstore

The bookstore is located in Clear Creek on the ballroom level for the duration of conference.

Conference Recordings

CES recordings of all the workshops will be available for purchase near the registration table on the ballroom level. Place your order before the end of the day on Saturday for pickup on Sunday. Orders placed on Sunday will be shipped to you after conference.

And now... here's a day-by-day walk through of our wonderful conferece!


Friday, September 8

On Friday Morning, we have appointment-only sessions from 8am to 12pm.

  • Master Classes (still open for add-on registration)
  • Agent & Editor Critique Round Tables

Check-in for the Friday morning sessions is at the registration table starting at 7:00 AM. Master Classes and Agent and Editor Critique Round Tables begin at 8 AM. Once you collect your registration materials, you will proceed to your assigned room. Check-in for the rest of the conference attendees will open at 10:30 AM.

Master Classes: The Master Classes are located on the ballroom level and atrium level. Check the schedule for your specific room and plan to arrive a few minutes early. Registration is available for these sessions if you're registered and wish to add it

Agent & Editor Critique Round Tables: If you signed up for a Round Table, these sessions are located on the third floor in the "Peak Rooms". Please arrive a few minutes early, and note that there will be signs on the doors so that you know you are in the right place.

Conference Officially Begins On Friday Afternoon:

  • 12pm:  New Attendee (or it's-been-awhile-attendee) Orientation Meeting (bring lunch or plan to eat before)
  • 1245pm: 15-minute Standing Yoga to get your day started out right! *stretch*
  • Regular Workshops
  • Mentor Room Appointments
  • 2pm: Hypnosis Group Session (still open for add-on registration)
  • One-on-One Pitch Coaching Appointments
  • Afternoon Agent & Editor Critique Round Tables
  • Plated Banquet Dinner
  • Author Signing and Book Sale (free and open to the public)

Check-in for the conference attendees will open at 10:30 AM.  Workshops and appointments begin at 1 PM.

Standing Yoga: Come as you are and enjoy a 15-minute yoga session to get your body ready for the afternoon sessions. Hosted by Bonnie Ramthun.

Mentor Room: The Mentor room is located in Boulder Creek, on the ballroom level. If you have an appointment for the Mentor room, your specific appointment details will be included in your registration packet. Check in at the main registration table 10 minutes before your appointment.

Hypnosis Group Session: This session will be held in Kingston Peak from 2-4pm. Registration is required. Join this session to unlock your potential and increase productivity, overcome writer’s block, and open up your imagination and creativity.

One-on-One Pitch Coaching appointments: If you signed up for Pitch Coaching, these sessions are located on the atrium level in Winter Park, Breckenridge, Snowmass rooms. Your specific appointment details will be included in your registration packet. There will be a separate check-in table outside the rooms. Please arrive 10 minutes before your appointment to check in.

Agent & Editor Critique Round Tables: If you signed up for a Round Table, these sessions are located on the third floor in the "Peak Rooms". Please arrive a few minutes early, and note that there will be signs on the doors so that you know you are in the right place.

Friday Dinner: Plated Banquet Dinner on Friday is located in Ballrooms C/D at 6 PM. Join us as we welcome you, honor our volunteers and hear from Diana Gabaldon, our Kickoff Keynote Speaker. There will be a cash bar in the hall outside the ballrooms prior to dinner and a cash bar inside during the meal.

Author Signing and Book Sale: Join us in Ballrooms A/B for an author signing extravaganza! Meet dozens of RMFW authors, our keynote speakers, presenters, and special guests. Buy books and have them signed. The cash bar will be open during this time. This is open to the public, so spread the word!


Saturday, September 9

On Saturday morning, we have:

  • 6am: 1-hour traditional Yoga Class in Ballroom A. Bring a towel or your own mat. (free and open to drop-in)
  • Hypnosis one-on-one sessions (still open for add-on registration)
  • Continental breakfast
  • Mentor Room Appointments
  • NLA Story Clinic Master Class
  • Agent & Editor Pitch Appointments
  • Buffet Lunch (new!)

Morning Yoga: 1-hour traditional yoga class. Bring a towel or your yoga mat from home and enjoy a 1-hour yoga session to get your body ready for the long day of conference. Hosted by Bonnie Ramthun.

Continental breakfast: This is optional and available starting at 7 AM in the hall outside the ballrooms.

Hypnosis One-on-One Session: These are available by appointment only. Experience an immersive one-on-one session to unlock your potential and increase productivity, overcome writer’s block, and open up your imagination and creativity.

Mentor Room: The Mentor room is located in Boulder Creek, on the ballroom level. If you have an appointment for the Mentor room, your specific appointment details will be included in your registration packet. Check in at the main registration table 10 minutes before your appointment.

NLA Story Clinic Special Intensive Master Class:  The NLA Story Clinic on Saturday morning is located in the Durango room on the atrium level.

Agent & Editor Pitch Appointments: Pitch Appointments are located on the third floor in the "Peak Rooms". Your specific appointment details will be included in your registration packet. There will be a separate check-in table for the pitch appointments located on the third floor. Please make sure you arrive at least 10 minutes before your appointment. If you have any questions or conflicts regarding your pitch appointment, you will need to speak to the volunteers at the third-floor check-in table. Additional pitch appointments are available on a first-come, first-served basis while space allows. Any questions about booking additional free pitches should be handled at the check-in table for the pitches with our Pitch Master, Mike Ruchhoeft, and his team of volunteers.

On Saturday afternoon, we have:

  • Buffet Lunch (new!)
  • 1:15pm: 15-minute Standing Yoga to get your afternoon started out right! *stretch*
  • 1:30pm: Regular Workshops Begin
  • Hypnosis one-on-one sessions (still open for add-on registration)
  • Mentor Room
  • Agent & Editor Pitch Appointments
  • One-on-One Critique/Blue Pencil Appointments
  • Awards Banquet Dinner
  • Author Readings

Lunch Saturday is provided. Buffet Lunch on Saturday is located in Ballrooms C/D at 12 PM. Join us as we honor our 2017 PEN Award recipients, and our 2017 Writers of the Year, Shannon Baker and Wendy Terrien.

Standing Yoga: Come as you are and enjoy a 15-minute yoga session to get your body ready for the afternoon sessions. Hosted by Bonnie Ramthun.

Hypnosis One-on-One Session: These are available by appointment only. Experience an immersive one-on-one session to unlock your potential and increase productivity, overcome writer’s block, and open up your imagination and creativity.

Mentor Room: The Mentor room is located in Boulder Creek, on the ballroom level. If you have an appointment for the Mentor room, your specific appointment details will be included in your registration packet. Check in at the main registration table 10 minutes before your appointment.

Agent & Editor Pitch Appointments: Pitch Appointments are located on the third floor in the "Peak Rooms". Your specific appointment details will be included in your registration packet. There will be a separate check-in table for the pitch appointments located on the third floor. Please make sure you arrive at least 10 minutes before your appointment. If you have any questions or conflicts regarding your pitch appointment, you will need to speak to the volunteers at the third-floor check-in table.

One-on-One Critique/Blue Pencil Appointments: One-on-One Critiques and Blue Pencil Cafe appointments are located on the third floor in the "Peak Rooms". Your specific appointment details will be included in your registration packet. There will be a separate check-in table for these appointments located on the third floor. Please make sure you arrive at least 10 minutes before your appointment.

Awards Banquet Dinner: Plated Banquet Dinner is located in Ballrooms C/D at 6:30pm. Please join us for an evening of fun and celebration as we present awards to our Colorado Gold Writing Contest Finalists and Winners, the Jasmine Award, and hear an inspiring speech from our keynote speaker, Sherry Thomas. There will be a cash bar.

Author Readings in Ballroom A: After dinner, please join us and listen to RMFW authors read their work live. If you signed up to read your work, you will have received your appointment details from our author reading coordinator. Please make sure you arrive before your scheduled reading time.

Cash Bar in "Hospitality Hall": Hang out in the hall outside the ballrooms after dinner and mingle. There will be a cash bar.


Sunday, September 10

On Sunday morning, we have:

  • Continental Breakfast
  • Regular Workshops
  • Hypnosis one-on-one sessions (still open for add-on registration)
  • Agent & Editor Pitch appointments
  • One-on-One Critique appointments
  • Farewell Luncheon with giveaways!

Continental breakfast: This is optional and available starting at 7 AM in the hall outside the ballrooms.

Agent & Editor Pitch Appointments: Pitch Appointments are located on the third floor in the "Peak Rooms". Your specific appointment details will be included in your registration packet. There will be a separate check-in table for the pitch appointments located on the third floor. Please make sure you arrive at least 10 minutes before your appointment. If you have any questions or conflicts regarding your pitch appointment, you will need to speak to the volunteers at the third-floor check-in table.

One-on-One Critique Appointments: One-on-One Critiques and Blue Pencil Cafe Appointments are located on the third floor in the "Peak Rooms". Your specific appointment details will be included in your registration packet. There will be a separate check-in table for these appointments located on the third floor. Please make sure you arrive at least 10 minutes before your appointment.

Hypnosis One-on-One Session: These are available by appointment only. Experience an immersive one-on-one session to unlock your potential and increase productivity, overcome writer’s block, and open up your imagination and creativity.

Farewell Luncheon: The farewell buffet luncheon will be located in Ballrooms C/D. Please join us as our keynote, Lori Rader-Day closes our conference with an inspirational speech and we draw winners for various giveaway prizes.


I hope this information is useful as you prepare for conference.

See you in September!

Conference Spotlight: Critique Round Table Sessions

Greeting from Conference HQ!

Thinking about signing up for a critique round table at conference? Act now, because registration is required and these sessions are filling up! NOTE: Registration for these sessions closes July 15.

The critique round table sessions are among the most popular offerings at RMFW Colorado Gold. Three and a half hours in length, the round tables offer you a chance to receive detailed critique on ten pages of your work and allow you the time to give feedback on the work of the other members in your group. The round tables are a unique opportunity to experience specific critique with other writers as well as an agent or editor. This year, we have 14 sessions to choose from, monitored by an attending agent or editor. Attendees may sign up for one or two round tables. Sessions are offered Friday morning at 8:00 AM and Friday afternoon at 1:00 PM. The tables are open to 8 critique participants and 2 auditors.

Critique Participants: You will submit the first ten pages of your manuscript, plus a one-page synopsis of your story, to be critiqued by the agent/editor of your choice as well as by the other participants at your table.

Critique Auditors: You will only observe; you will neither submit pages nor offer critiques to participants. This is a great way to see how critique works and be a fly on the wall. Hear other authors' feedback on the submitted work and listen as the attending agent or editor shares their insights.

Once registration closes, participants will receive further instructions from RMFW volunteer, Scott Brendel, who manages all the things with Round Table Critiques. He will provide details on everything, including where and how to submit your pages, which will be due August 9.

These sessions are a $40 add-on for participants, $15 for auditors. Deadline to register is July 15. Pages are Due Aug 9.

Conference Bookstore & Friday Author Signing Event

The Colorado Gold Conference Book Sale is a great way to promote yourself as an author and sell copies of your books. Not only are there over 400 attendees, the public is also invited to attend the Friday night book signing. Please spread the word to your friends and fans.

Sign up begins June 1st at 10:00 AM

Eligibility

There are two book sale opportunities at Colorado Gold:

1. The Conference Bookstore (Fri 1pm - Sun 2pm)
2. The Friday Author Signing Event (Fri 8-10pm)

Lots of people ask if they are eligible for the bookstore and signing on Friday. Here is a breakdown of who is eligible for both of these things:

Eligible for Bookstore:

  • Keynotes, Mentors, Special Guests, Presenters, and Panelists.
  • All RMFW Members, even if you're unable to attend the conference.

Eligible for Friday Night Author Signing:

  • Keynotes, Mentors, Special Guests, Presenters, and Panelists.
  • RMFW PAL members (Traditionally Published Author League)
  • RMFW IPAL members (Independently Published Author League)

For information on how to become a member of RMFW PAL or RMFW IPAL, click the links or locate the information under the menu above: About > Published Authors > IPAL or PAL Membership.

Ways to Participate in Friday Night Author Signing and/or Bookstore

  1. CONSIGNMENT (Bring your own books): 
    • New for 2017: If you choose to consign your books, this will be handled through RMFW. RMFW will pay you 85% of the selling price of your books sold. You will be responsible for bringing your own books and checking them in at the bookstore on Friday. If you are coming in from out of state and consigning, we have arranged for you to be able to ship your books to us ahead of time. Be sure to contact us to arrange this.
  2. ORDERED through WHO ELSE! BOOKS:
    • If you choose to have your books ordered and brought to conference by Who Else! Books, Nina and Ron Else are happy to order your books for the conference bookstore.

How Are Authors Chosen for the Friday Author Signing Event?

VIPs, Mentors and Special Guests, our Honored Guiding Member, and WOTY and IWOTY nominees are guaranteed a table at the Friday night book signing. We are currently working on the floorplan for the Friday night event. At the time of this writing, it appears we will have a total of 54 spaces for authors. Because space is limited, we are implementing a first-come, first-served sign-up for all other authors. There will be a proportionate amount of space allocated for IPAL and PAL members, based on their membership.

After the sign-up process, we will contact you personally to confirm the information you submitted about your books. We will also post the authors on the website in case emails don’t reach recipients. Also note that if there are any cancellations by those authors who were assigned a table, the next name on the waitlist will be chosen as a replacement.

When and How to Sign Up

Sign up begins June 1st at 10:00 AM and runs through July 15th at 11:59 PM (or until we are at capacity). You’ll fill out a form on the rmfw.org website, accessible from a link on the home page and conference page. The form will ask for the same information as in previous years. Make sure you complete the entire form.

Everyone who wants to be in the bookstore and signing must complete the form. Be prepared to provide the following information:

  • How you plan to participate: bookstore, Friday author signing, or both
  • Author information including your name, pen name, and email address
  • PAL/IPAL membership status and additional information about your eligibility
  • Information about each of your books for ordering and payment purposes
  • Whether you’re bringing books on consignment or prefer to have your books ordered
  • Any additional special instructions

Now mark your calendar! Return here to the RMFW website on June 1st and reserve your spot in the bookstore Friday author signing event. Because space is limited, we are implementing a first-come, first-served sign-up for all other authors. There will be a proportionate amount of space allocated for IPAL and PAL members, based on their membership.

Note to Presenters: If you plan to recommend any books on writing craft during your sessions, we appreciate your sending the titles to Nina of Who Else! Books at who_else@att.net. She will do her best to include your recommendations in the conference bookstore. And don’t forget to mention during your workshop that the bookstore has your suggestions in stock.

Correction: 5/8/17 - This blog was originally posted with language that stated books ordered through Who Else! Books would pay a percentage back to the authors. This was incorrect. Only consigned books will result in payments back to the authors. 

 

Master Classes and Special NLA Story Clinic at Colorado Gold

Greetings from Conference HQ!

We're putting the final polish on the brochure and at-a-glance (AAG) schedule and will have that online very soon. But until then, feast your eyes on the Friday Master Class offerings we have for you this year!

In addition to our fabulous master classes, we are very excited to offer a special Master Class Intensive on Saturday:

The Nelson Literary Agency Story Clinic.

Looking to dig deep and expand your learning at conference? We've worked to put together classes that cover a range of topics taught by excellent instructors with the aim to have something for everyone. Each class is four hours in length and provides more specialized instruction on writing, story development, and the business of being an author. This year’s classes are scheduled for Friday morning and, based on attendee feedback surveys, we've added a Saturday session to the schedule as well.

The fee to attend a master class is $60. Space is limited!

Check out this year's lineup:

MFA in Half a Day: Your Guide to Artful Prose | Angie Hodapp
Writers tend to think that artful prose belongs solely to the realm of literary fiction—that writers of genre fiction need only concern themselves with matters of story craft: plot, structure, character arc, pacing, and so on. Not true! For agents, a great disappointment is a manuscript that scores high on all the elements of story craft but falls flat in narrative style. This master class is all about what genre writers can learn from their literary cousins. Come prepared to write! Learn various poetic and literary devices and practice applying them to your prose, from simple sentences to complex scenes. How can description be used to make meaning? How can voice be used to support theme? And, most importantly, how can you develop a personal writing style that leaves a lasting impression on your reader?

Self-Publish Like a Pro | David Gaughran
Out of the three main tasks an author has – writing, publishing, and marketing – publishing is the most straight-forward, and this masterclass will prove that. It will cover the current state of the industry, delve into the incredible new opportunities that exist for writers today, and also teach you how to self-publish like a pro. You will learn: *How to find an editor, cover designer, and formatter, and how to put the package together professionally. *Pitfalls you must avoid as a writer in the digital age, and how to spot scammers. *Building a readership: Facebook, blogging and Twitter don’t really sell books. We’ll cover what does. The class will also cover common myths, piracy, and the biggest mistakes self-publishers make (and how to avoid them). We'll finish by looking at the marketing strategies of successful self-publishers, and how they have taken over a third of the US e-book market.

Deep Character Building: Analyze, Traumatize, Accessorize & Eulogize Your Character | Chris Mandeville
Your characters are the heart of your story. If you want them to capture the hearts of readers, you need to know them deeply and personally, and be able to convey their richness on the page. This hands-on, writing-intensive master class enables you to dive deep into the history and personality of one character. It can be a protagonist, antagonist, mentor, love interest--any character you want to explore and expand. You'll do four exercises: analyzing, traumatizing, accessorizing, and eulogizing this character. Then we'll explore how to use this information in your story to allow readers to know and understand your character. We'll also look at how you can use what you've learned to build a strong arc for this character. You'll leave the class with exercises and techniques you can use to enrich and enhance any character.

B.A.M!: Crafting Fiction and Creative Non-Fiction with the Book Architecture Method | Stuart Horwitz
It’s the age-old battle between the outliners and the pantsers – those who meticulously script every writing session, and those who pilot solely by feel. Finding your unique approach requires a method rather than a formula. The Book Architecture Method has helped bestselling writers transform their messy manuscripts into polished books. Accomplished and aspiring writers alike will learn the secrets of how to painlessly create a complex narrative such as: • what “plotting” actually means, and why there isn’t one narrative arc but several • how to make sure your book has one “theme” – and one theme only • how to separate your work into scenes and use this disassembly to diagnose what’s going wrong with your manuscript • the secret to why some narratives feel like they are all coming together at an emotional pay-off while others do not. This workshop will introduce writers to a process for organization and revision that includes in-depth exercises. This workshop assumes nothing of a writer’s previous knowledge of technique, nor how much of their manuscript is complete.

Deep Revisions: Making the Good Even Better | Heather Webb
It’s easy to get tangled in our stories while editing. Often we lose hours, months, even years, never knowing if we’re truly finished. In this session, learn how to navigate the three major components to effective editing: the emotional, the organizational, and the mechanical (craft). Attendees will discover when to battle on or to call in help—or when to move on. They will also walk away with concrete tips of how to streamline their process, use betas to the best advantage, and fine-tune specific aspects of their craft. The class is a hands-on approach through exercises as well as examining samples from expert writers. Attendees should bring two copies of the same five-page sample from their manuscript as well.

How to Write a Series that Sells | Susan Spann
Whether you want to write a series or already have one under way, come learn to write--and improve--your series world with multi-published mystery author Susan Spann. Topics include creating a realistic 'series world;' believable protagonists, foils, and villains; plotting the 'series arc' and more! This class examines the series as a whole. Hour 1: establishing a 'series world' and building it effectively. Hour 2: creating protagonists, believable foils, and other supporting characters. Hour 3: 'plotting the larger series through' -Including both overarching series arcs and the arcs for each individual novel. Hour 4: continuity, keeping the details straight, how to weave secondary characters through various novels within the series without creating gaps.

Special Master Class Intensive:
The Nelson Literary Agency Story Clinic | Kristin Nelson, Danielle Burby, Angie Hodapp, James Persichetti
Limit: 12, Register by July 15
Join Nelson Literary Agency for this intensive story clinic designed to help you step back from your prose and turn your premise into a solid plot: Do you have a clear “what-if” premise and story question? Is your novel structured so that it makes promises in the first half that you deliver on in the second? Is character conflict driving your plot, and in the right direction? Do story events progress logically, plausibly, and with clear motivation? Can you identify your major turning points? Is your story idea unique enough to stand out in the marketplace while still delivering on tropes readers of your genre expect? In preparation for this session, each attendee will submit a 750-1,000-word synopsis for a story idea—one you're working on, stuck on, or unsure how to develop. Include specific questions or frustrations you have about your story idea. Manuscripts do not need to be complete. You’ll read and critique each attendee's synopsis ahead of time—not on its merits as a piece of writing, but on the story idea it presents—and be prepared to discuss with the NLA team what works, what doesn’t, and what it will take for each author to take their stories to the next level.

To Progress, Sometimes You Must Retreat

Two weeks ago, I had the opportunity to attend (and teach at) the Rocky Mountain Fiction Writers' 2017 Writing Retreat in Colorado Springs.

The retreat took place at the lovely Franciscan Retreat Center, a beautiful, serene location surrounded by mountains and inhabited by lots of fuzzy deer.

The attendees, fellow presenters Anita Mumm and Susie Brooks, and I spent three days working, learning, and sharing our craft and our stories.

Each morning, after a tasty breakfast, most of us gathered for a teaching session--though other attendees set up computers in their rooms, on couches in the comfy lounge, or outside on the retreat center's lovely campus, for private writing time. Afternoon activities included blue pencil critiques, writing classes, and round-table critiques in which attendees both gave and received constructive (and positive) criticism of one another's works.

In the evenings, we gathered in the lounge for readings, talk, and wine (the tasty kind . . . without the "h").

At any hour of the day or night, you could find people writing, editing, or talking through plot points with other writers, either in the lodge or on one of the center's many lovely trails.

 

Did I mention there were deer?

 

 

 

 

We laughed. We talked. We worked on our stories. We let the "real world" slip away for three delightful days . Regardless of the jobs we do or the lives we led below the mountain, for this delightful, peaceful weekend, we were writers . . . first and only.

The atmosphere was encouraging, invigorating, and inspiring--just the thing to shake loose blocks and get the writing gears in motion.

Also, they had deer. Yay, deer!

 

 

 

 

 

Writing is mostly a lonesome art. Unless you write with a partner (and often, even if you do) you probably spend a lot of hours alone at your desk--or wherever you write--creating words in a kind of artistic vaccuum. This doesn't bother most of us - writers are often introverts - but even the most introverted of writers can benefit from time in the company of others who share our peculiar, solitary art.

Hence the title: sometimes, a retreat may provide precisely the atmosphere and inspiration you need to move forward with your writing. Although they do cost money, retreats pay enormous dividends in craft improvement, professional connections, and inspiration. It's easy to let the needs of the world come between you and your writing, and a retreat is often the best prescription for writers suffering from self-doubt or flagging strength.

If you can, I hope you attend the RMFW 2018 retreat--and if you can't, I hope you can take the time to retreat on your own, or with a group of writers close to you. I think you'll find the benefits well worth while.

Have you attended a writing retreat? I'd love to hear about your experience too! 

How to Obtain a Reversion of Publishing Rights (At Least, How to Try)

While wearing my publishing lawyer hat, authors often ask me about how to terminate an old (or unprofitable) publishing contract and obtain a reversion of their rights to the relevant works.

Obtaining a reversion of rights can be tricky, and is always dependent on the terms of the contract (and/or the author's relationship with the publisher). 

Normally, the contract states the terms--if any--under which an author can terminate or obtain a reversion of publishing rights, and if the conditions in the contract are not met, the author cannot terminate unless the publisher is willing to release the rights.

However, the fact that a work is under contract isn't always the end of the story.

Here are the recommended steps for authors hoping to terminate a contract or obtain a reversion of publishing rights from a traditional publishing house:*

1. Review the Contact.

In almost all cases, the contract will state exactly when and how (and by whom) it can be terminated.

If the contract allows you to terminate under the current circumstances, follow the procedures in the contract to request a termination and reversion of your rights. (Note: if you only want to revert certain rights--for example, foreign translations--follow the procedures for requesting those rights only.)

If you have questions, or don’t understand the contract, get help from a publishing lawyer or a literary agent.

2. Ask the Publisher (Nicely) to Terminate the Contract and/or Revert the Rights.

By law, the parties to a contract can always modify or terminate their agreement by mutual consent, even if the contract doesn’t say so.

If the contract doesn’t grant you the right to terminate, you can still ask the publisher to terminate the contract and revert your rights voluntarily. Some publishers will agree to termination, or reversion of certain rights, when sales have dropped so low that keeping a work in print creates more obligations than benefits. Make sure your request is polite and professional—regardless of your relationship with (or opinion of) the publisher.

As my grandmother used to say, you catch more flies with honey than you do with vinegar.

3. Consult a Publishing Attorney or Literary Agent.

If the contract doesn’t grant you termination rights and the publisher refuses your polite request for termination (or reversion of certain rights), seek the advice of a publishing attorney or agent. Sometimes a third party can help negotiate solutions that authors cannot obtain on their own behalf.

However, be aware that in most cases your right to terminate a contract and obtain a reversion of publishing rights is limited by the terms of the agreement. Unless the publisher breaches the contract, you may have no choice but to wait the contract out.

Which brings us to one final, forward-looking step:

4. Ensure all Future Contracts Give You Unilateral Termination Rights and Out of Print Clauses Tied to Royalty-Bearing Sales.

Admittedly, this doesn't help you with the old agreement, but it will ensure you don’t end up in the same situation again.

Tying out of print status to royalty-bearing sales, and giving the author the unilateral right to terminate if the work goes out of print, helps ensure that authors can retrieve their rights if a book stops selling (and stops a publisher from keeping works perpetually “in print” simply by listing ebooks on Amazon).

When it comes to publishing contracts, the best defense is a good offense—negotiating  unilateral termination rights and reversion clauses into the agreement before you sign.

*Note: These tips apply only to traditional publishers, and in situations where the publisher is NOT in breach of contract. If the publisher IS in breach of contract, consult a lawyer or literary agent immediately.

Note also: Author-publishers should always be able to terminate any contracts or publishing arrangements at will, subject to payment of fees owed and other pre-existing legal arrangements. If you self-publish, make sure your contracts give you all the power when it comes to termination.

How to Identify & Avoid Some Common “Bad” Publishing Deals

Business-savvy authors must learn to recognize and avoid a wide variety of scams and legal but inappropriate publishing deals. Some of the most dangerous ones remind me of my law school contracts professor’s warning that a person can make as good a deal, or AS BAD A DEAL, as (s)he is able.”

Some publishing offers are very bad deals indeed. 

Not all traditional publishers are out to take advantage of authors, but sometimes it's difficult to tell the "good" from the "bad" (not to mention the "ugly") unless you know specifically what to look for:

 

BEWARE OF “WE PUBLISH, YOU PAY” OFFERS.

The publisher, not the author, should be responsible for all the publishing costs in a traditional publishing deal. Author-publishers (aka, self-published authors) bear the costs - but also receive most (if not all) of the profits. 

Beware of any contract that claims to offer a "traditional" deal but requires the author pay for some or all of the costs to produce the book. Often, the costs are not stated, outlined, or detailed up front, leaving the author on the hook for undisclosed (and often enormous) sums. Even where costs are listed, they usually exceed the amount the author would have to pay to self-publish the work - in which case, the author is better off publishing the work himself or herself, as an author-publisher.

Remember: a contract that calculates royalties on “net receipts,” defined as “amounts received by the publisher less the costs of editing and publishing the Work or less the Publisher’s actual costs to publish and sell the Work” is actually requiring the author to pay the publishing costs. This is not a traditional publishing deal.

A potential exception to this is an up-front, disclosed, properly drafted “hybrid” publishing arrangement, where the author and publisher understand and accept the cost-sharing terms.

In a hybrid arrangement, the author does share the publishing costs, but also receives an equivalent share of the benefits and increased control over cover art and other parts of the publishing process.

However, legitimate hybrid publishers are always up front about the fact that the author isn’t being offered a “traditional deal.” Anyone who tries to tell you that the “author pays” model is a “traditional publishing deal” is trying to take advantage of your ignorance.

 

BEWARE OF “WE PUBLISH, YOU BUY” OFFERS

A publishing contract should never require the author to purchase copies of the finished book.

Traditional publishing contracts often permit authors to buy finished copies, usually at a discount. However, traditional contracts don’t ever require the author to purchase books at any price.

One publishing “offer” I seeing a lot requires the author to purchase several thousand copies of the finished work—and to pay for them in advance!

Consider: if you contract to buy five thousand copies of the finished work, how many copies does the publisher have to sell someone else to make a profit?

NONE

Unsurprisingly, these publishers generally make no effort to sell the books they publish to anyone other than the authors.

NEVER sign a contract which requires you to purchase copies of the finished work. 

 

BEWARE OF CONTRACTS WITH MANDATORY PAID MARKETING COMPONENTS

These contracts include a “mandatory marketing agreement,” requiring the author to pay the publisher (or an affiliated marketing agency) thousands of dollars to market and advertise on the author’s behalf.

This is not a traditional publishing deal, and it’s not a good deal, either.

Once again, the author pays thousands of dollars, up front, for normally-unspecified “marketing.” Where services are specified, they usually include only in-house press releases, trailers for the publisher’s own YouTube channel, writing Facebook posts, and other things the author could do for him-or-herself for free.

As with “We Publish, You Buy,” this type of publisher doesn’t make the bulk of its money from selling books. They make it from unsuspecting authors.

 

So: Never sign contracts requiring you to pay the publisher out of pocket, and if you suspect your publishing deal isn’t quite as fair as the publisher claims—don't be afraid to walk away.

The publishing "life" you save will be your own.

Photography & Writing Research: Shoot First, Ask Questions Later

Whether you're writing historical novels, contemporary fiction, or even fantasy, research photography is a skill worth developing (see what I did there...). Not only does it help with research, but photos also help writers connect with readers, supplement and inspire blogging content, and provide a library of images writers can use with articles and online.

I've already written a post about the importance of shooting "B Roll" images, but today I thought I'd offer a few tips on getting the most from your research photography.

1. Shoot EVERYTHING.

Those of us who grew up in a time when cameras used "film" and photos cost money to develop and print often forget that pixels are effectively free - and it costs no more to shoot a thousand photos than it does to shoot a dozen.

During my recent research trip to Japan, I shot over 10,000 images (in 3 weeks' time). While you may not need that many images, it's easy to delete unwanted photos after you return - and hard to go back in time to capture things you missed. Err on the side of capturing more, and sort/file/delete when you get home.

2. When possible, use maps & signs for context.

Historical and other sites often give out free maps detailing the location and sights of interest. Shooting a photo of the relevant portion of the map before you photograph the location - or even just photographing the sign at the entrance to the historical or other site -  can help you keep track of the photos when you return.

When visiting Fushimi Inari Taisha (Shrine), south of Kyoto, I climbed to the top of Mt. Inari and took almost a thousand photos. To make it easier to remember where I took them, I also photographed the "station signs" that hang at each of the sub-shrines and stopping points at intervals along the route:

So even months later, I know these torii sit just outside Station 13:

Whether I'm working on a novel, writing a blog or article about my experiences in Japan, or simply offering context for a photo I want to post on social media, using the map or local signs to anchor the photos helps me remember where and why I took them.

3. Shoot your subjects from multiple angles.

During my research trip, I stayed in a Buddhist temple and slept on traditional Japanese bedding - a futon with a buckwheat-hull pillow. I deliberately shot multiple photographs of the futon, alone:

In the context of the room:

And from multiple angles:

...to ensure I had the photos needed, for writing research and for blogs about futons and Japanese temple lodgings. Shooting multiple shots from different angles let figure out which photos to use, and in which contexts, after I came home.

(The Takeaway: Don't waste valuable time sorting photos on your trip. Shoot many, and sort them later.)

4.  Crop duplicate photos to highlight details.

Taking extra photos of the futon in the temple also gave me at least one I could crop for a blog about traditional Japanese pillows stuffed with buckwheat hulls:

Creative cropping helps you turn one image into several (either by using extras or by duplicating the original and cropping it in different ways).

 

5. Remember to wait for a "clear" shot without strangers, or to crop (or blur) their images out.

In some countries, it's illegal to photograph strangers or to share their images without permission. Even in the U.S., permission is required in order to use photographs of identifiable people in many contexts (there are exceptions, but "on my author website where I also promote my books" is generally not among them). The solution: crop or blur photos to remove the images of strangers before you post them.

I shot this original image (note that I blurred the faces before posting it) to show the way a temple nestled up against a mountainside:

Here's the same photo, cropped to remove the people:

With a little practice, and a creative eye, it's easy to build a library of research photos that meet a variety of writing and social media needs.

Have photo tips to share? I hope you'll add your thoughts in the comments too!

Copyright Rules for Settings

In my day job as a publishing lawyer, I often get asked how copyright impacts an author's ability to use a specific setting in works of fiction. Like many other copyright questions (and, honestly, every other question a lawyer gets asked), the answer is "it depends."

Fortunately, the applicable rules are fairly straightforward and easy to analyze.

The key to understanding how copyright (and infringement) relates to settings is remembering that copyright law protects an author’s unique expression, but does not protect either facts or the “building blocks” of expression.

A setting which is unique, or created entirely by the author, receives far more protection than settings based on historical events or real places…but that’s not the end of the story.

A setting (like a character or other elements of an author’s work) receives increasing protection as the author "creates" it with more distinct and original detail.

Entirely fictitious settings--like J.K. Rowling's famous Hogwart's School of Witchcraft and Wizardry or the "Battle School" that appears in Orson Scott Card's novel Ender's Game--receive the highest level of protection, because they are entirely fictitious, and the authors' own creations. You cannot use someone else's entirely fictitious setting without permission. Doing so is copyright infringement.

Semi-fictitious settings--like the version of the shogun's palace I created in my second mystery, Blade of the Samurai--receive protection to the extent of their original, creative elements. I based my shogun's palace on a real place (Kyoto's Nijo Castle), and although I can't claim copyright ownership of the Nijo Castle layout, it would infringe my copyright for someone to copy the fictitious details I layered onto the building and grounds to create my fictitious version.

"Real world" settings - for example, the Oval Office of the U.S. White House -- receive less copyright protection still. As with other settings, the copyrightable elements are only those which the author creates; the factual or historical details can be used (or re-used) by anyone.

Let’s take a closer look at some important key components:

Copyright Law Does Not Protect Historical (or other) Facts.

If you write a historical novel based on the explosion of the Hindenburg, you can’t prevent other authors from using that topic. You cannot prevent them from using the Hindenburg as a setting, and you can’t claim infringement if the real historical figures who appear in your novel also appear in another author’s work.

Copyright Does Give (Limited) Protection to Unique Expressions of Historical Events.

You can protect the unique, creative way in which you describe and express historical events, but the closer your expression comes to duplicating historical facts, the thinner the protection you receive. For example, you can’t stop another author from using  the actual newspaper headlines that appeared on the day the Hindenburg exploded. However, if you create a fictitious newspaper, and write a fictitious headline, you can prevent other authors from using that portion of your work.

Fictitious Locations Based on Genuine Ones Receive More Copyright Protection Than Real-World Locations.

Actual facts about real-world locations can't be protected by copyright. If you set your novel at the Empire State Building, and describe it accurately, you can’t stop other authors from doing the same. You can stop copying of the creative elements of your work, but not the use of facts.

The level of protection increases if you use a fictitious building based on—but different from—a real one. Consider Nakatomi Plaza, the office building in the movie Die Hard. Nakatomi Plaza isn’t real place; the building the director used in the film is called Fox Plaza, and it’s located in Century City, California. By fictionalizing the building, the scriptwriters allowed themselves not only more leniency in constructing sets, but also ensured that no one could legally duplicate those exact descriptions for use in another work.

Completely Fictitious Locations Receive the Highest Level of Copyright Protection.

J.K. Rowling’s wizard academy, Hogwarts, is located . . . somewhere. Rowling constructed a completely fictitious (and highly creative) setting for her novels, which also means she receives the highest possible level of copyright protection. By making Hogwarts a completely fictitious place, with a layout and description she created, she ensured that it belonged to Harry Potter’s world—her world—alone.

If you copy identifiable details from Hogwarts (aside from ones that would qualify as “basic building blocks of expression”), you may be infringing Rowling's copyright. (Note: Unlicensed "Fan Fiction" is almost always copyright infringement, even if it's not prosecuted by the copyright holders.)

What is a “Basic Building Block” of Expression?

The answer is as simple as sandwich cookies and Oreos. The idea of taking two cookies and putting a filling between them, thereby creating a “cookie sandwich,” is a basic building block of expression—a generic concept.

Anyone can make a sandwich cookie, with any cookie and any filling.

However, if you use a particular recipe of chocolate cookie, with designs on one side, and you fill it with a specific mixture of white, sugary filling, and if you have the courage to stamp the word “Oreo” on the side, you’ve copied something that belongs to someone else, and you may get sued. (In the baking world, the lawsuit would be for trademark infringement. If you duplicate an author’s wordsmithed Oreo, the result is copyright infringement.)

The basic building blocks of expression are generic concepts, settings, and character archetypes: the whodunit mystery, the subway, and the cop.

The farther an author strays from those basic, generic archetypes, the higher the level of copyright protection his or her creation will receive.

Any author can write about “a cop.” An ex-cop who becomes a butcher receives a little more protection. But give that ex-cop butcher a love of tapioca pudding, a pet tarantula, and a vaccuum phobia, and you’re getting into territory nobody else can copy without consequences.

The takeaway lesson? It’s fine to use fact-based settings (and most of us need to, when our works are based in the “ordinary world”) – but know that other authors can use those settings too, as long as they don’t copy your work. The more creative (and fictitious) your settings, the more protection your work receives.

So . . .write the most creative story you can, and use even real-world facts in as unique and individual a manner as possible.

Your copyrights--and your readers--will thank you for it.