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Conference is almost here! Here is some practical information to help you get organized:
Parking: Parking is free at the hotel for conference attendees. Yay!
Airport Shuttle & Train Info: The hotel website had conflicting information, but I have confirmed that the FREE Shuttle to and from the airport is still running through the end of the year. There is also the new Light Rail train, ($9.00) which stops at Central Park Station, 0.7 miles from the hotel. If you call the hotel, they will pick you up at the station. For more details about train times, station stops, and other info, download the info flyer from the RMFW Conference Homepage.
Conference Check-in/Registration: Conference Check-in will be at the bottom of the escalators, accessible from the lobby. If you’re attending a Friday morning session (Master Class or a Critique Round Table) check-in opens at 7am. If you’re not attending a morning session, check-in opens at 10:30am.
Need Help? Have Questions? “ASK ME”: We have a whole army of conference veterans who know the ropes and are there for you to ask questions. If you see someone with an ASK ME ribbon on their badge… don’t be shy! Also, the Registration Table is HQ for conference. We will have volunteers there just about all the time throughout conference, so this is another place to go if you need assistance.
Wi-Fi: There is NO WIFI in the classrooms for presenters or attendees. If you wish to access the handouts for a class but your device requires wifi, you will need to download them before your class.
At-A-Glance Schedule & Brochure: The AAG is the go-to document when you’re looking for the workshop schedule. There are lots of shifts that happen with the AAG over the months leading up to the conference, and the brochure updates lag behind. In the event the brochure elves slip up and there is a discrepancy, the AAG is the true schedule.
Workshop Recordings: All the open workshops/panel programming at conference are recorded. If you’re unable to be in two places at once, or if a class was especially helpful to you and you want to listen to it in the future, purchase a copy during conference at the recording room, next door to Boulder Creek.
What to Wear: Dress comfortably for conference, and wear shoes that make walking easy. You’ll do a lot of walking at conference. Dress in layers to be sure you aren’t too hot or cold as the temperature shifts. Some people do dress up for the Saturday banquet, but you’re going to see everything from jeans to cocktail dresses. Capri pants to suits. Don’t be afraid to dress up, but be equally assured that you can wear whatever makes you comfortable.
Need a Break? Take a Break! You don’t have to attend a session every hour. If you need to take a break, then you’re totally welcome to skip a session, go back to your room, hang in the open areas, or find a quiet place to write.
Have an appointment? Arrive 10-minutes early please! If you have an appointment with Pitch Coaching, Hook Your Book, Mentor Room, One-on-Ones, or Agent/Editor Pitches, please arrive 10-minutes before your appointment. This helps everyone stay on schedule and prevents delays.
Drink Water! CO is very dry, and if you’re not from here, it can come as quite a shock how easy it is to become dehydrated. Drink lots of water. Drink lots of water. Drink lots of water. And if you’re not sure… DRINK WATER!
Leaving Classes In-Session: If you signed up for an appointment, it is likely that you will have to leave a workshop in session in order to attend. If you need to leave a workshop in session, this is perfectly fine and happens throughout conference. Simply gather your things and quietly depart. Once your appointment is over, feel free to return to any workshop in session.
Meals: Your conference registration includes several meals, but not all:
- Fri Lunch – ON YOUR OWN
- Fri Dinner – Buffet style, Included
- Sat Breakfast – Continental style, Included (7-8a)
- Sat Lunch – ON YOUR OWN
- Sat Dinner – Awards Banquet – Included
- Sun Breakfast – Continental style, Included (7-8a)
- Sun Lunch – Buffet style, Included